Division of Contracts & Grants

Our mission is to provide exceptional research support services while protecting the University’s interests in the most efficient and responsible manner possible.

In fulfilling our mission, our responsibilities include:

• Establish and maintain contract and grant projects in the myUFL financial system
• Oversee the management of awards for compliance with sponsor’s financial guidelines
• Review expenditures to ensure costs are allowable, allocable, reasonable and consistent with funding agency regulations.
• Advise principal investigators and departmental administrators on university, state and federal guidelines governing expenditures and other award activities
• Prepare and submit financial reports to sponsors.  Provide financial reports to investigators and departments to assist in award oversight
• Invoice sponsors and monitor and collect outstanding accounts receivable
• Oversee close-out activity including transferring of residual accounts
• Deposits and maintains records of payments received from sponsors
• Assist auditors with data requests and reports
• Maintain and monitor records associated with the University’s subcontracts including processing encumbrances and payments.

Research Administration

Research administrators in Contracts and Grants have specific department(s) for which they are responsible. Most of the post-award financial management issues for which departments are responsible thus have a single point of contact which maximizes the effectiveness and efficiency of the post award function.

Accounts Receivable

The accounts receivable and billing team processes all deposits and maintains check logs. This team performs all manual adjustments to the accounts receivable subledger.

Accounting

The accounting team manages all aspects of the letter of credits systems including draw down, reporting, and related reconciliations. This team is also responsible for managing the University’s subcontracts which includes the establishment of encumbrances, processing related payments and monitoring A-133 compliance.

Special Projects

This unit is responsible for responding to the data requests that result from audit requests from federal, state and private sponsors of the university. They also perform other special projects as assigned.

In addition to the updates made on this website, please also subscribe to the UFCGADMINS-l@lists.ufl.edu. A web-based subscription form can be found at the UF Contracts & Grants Listserv webpage.

Directory

C&G
33 Tigert Hall
PO Box 113001
Gainesville, FL 32611-3001

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