Award Management


The University of Florida is committed to supporting efficient and compliant award management.  It is a shared responsibility of the PI, department, college and core offices to ensure that the award is set up in UFIRST in a manner to best support understanding of award conditions and University policies, meet sponsor expectations for deliverables and prior approvals, and meet financial controls and reporting requirements of the Sponsor.

Award Management, Budgetary Controls and Prior Approvals:

Federal Wide Research Terms and Conditions

Formerly known as the FDP (Federal Demonstration Partnership) terms, these conditions are applied by many of our major federal research sponsors to their research awards.  The federal wide terms provide for waivers to requirements for prior approvals required in UG 200.308. 

NSF, NIH, USDA NIFA, Energy, NASA, and Commerce have adopted these terms.  The terms, the awards to which they apply and the agency by agency adoption of waivers is detailed in the pages below:

Agency implementation statements for EPA, FAA, and Homeland Security are expected soon.

Award Management Tools:

  • UFIRST – All sponsored awards are set up using the UFIRST- Awards  All changes to those awards including addition of funds or reallocation of funds between UF projects, change in dates, or change in personnel or commitments of key personnel are to be initiated using the UFIRST – Award Modifications module.
  • myinvestiGator “Online banking” for grants. Find your current budget, balance, line by line transactions and effort/pay data for all your sponsored projects. 
  • Enterprise Reporting – Financial, effort, proposal, award, and project reports customizable for transactional reconciliations and local grants management.
  • Deposit Log – Listing of all fund payments received and in process deposits by and the project to which they were deposited and status.