UFF funds that will pay for activities that are subject to donor terms and conditions and require management, fiscal reporting or other compliance monitoring are to be transferred to a project in Fund 209, as authorized by DSP through the Notice of Award (NOA) Process, and then managed by C&G Accounting.
By establishing a project in Fund 209 the UFF funds will be separately tracked and accounted for. UFF Funds are not allowed to be co-mingled.
Use UFIRST – PROPOSAL to request a project be established for the UFF Funds.
UFIRST will collect electronically the PI, Dept and Dean approval needed for DSP to open a project.
In UFIRST – PROPOSAL;
Where a project number has been established in Fund 209 for the UFF fund number, the Department’s fiscal staff has the responsibility to properly identifying the UFF funds in Fund 171 that need to be transferred to fund 209 and transfer those funds to the project in fund 209 by a journal entry.
C&G will run a query to capture these journal transfers and submit to DSP on a weekly basis for issuance of an NOA.
In cases of urgent need, Departments will be able to perform off cycle transfers from UFF to UF via myUF Payment Solutions.
For any other changes to an existing project; change PI or subprojects use UFIRST Award modifications. Contact DSP’s Award Administration for questions at firstname.lastname@example.org.
PI and Department Fiscal staff will monitor these projects following UF’s best practices and provide good stewardship of UFF funds. We expect the PI with assistance from the Department’s fiscal staff to plan ahead and keep these projects from going negative.