IPA Agreement Processing Guidance

Intergovernmental Personnel Act (IPA)

The Intergovernmental Personnel Act Mobility Program provides the temporary assignment of personnel between the Federal Government and state and local governments, Indian tribal governments, federally funded research and development centers, colleges and universities and other eligible organizations. IPA’s are not used as an award mechanism in support of a federally funded sponsored project. For more details about the IPA’s you may refer to the government website at OPM.gov.

What is an IPA Agreement?

The Intergovernmental Personnel Act (IPA) Agreement is the contract between UF and a federal agency that allows a UF employee to go on assignment to a federal agency and provide research, administrative, or other services to the federal agency for a limited period of time. The assignee remains a UF employee and continues to be paid by UF payroll for the duration of the assignment. The Federal agency may agree to pay all, some, or none of the costs associated with an assignment. Costs may include salary pay, supplemental pay, fringe benefits, and travel and relocation expenses.  Most IPAs do not allow reimbursement of indirect costs, but there are a few federal agencies that do allow a reduced indirect cost rate.

UF IPA Agreement Processing Guidance

  • UF employees considering going on assignment need to first coordinate the activity with their Dept Chair and in some cases the Dean’s Office.
  • All IPA agreements must receive UF’s four levels of approval (PI, Dept, College and DSP) using UFIRST Proposal with a related UFIRST Agreement, prior to DSP signing the IPA Agreement.
  • Upon IPA full execution the funding is established in a project in Fund 201 using UFIRST Awards.
  • C&G Accounting will invoice the federal agency and collect the payments.

UFIRST Instructions

If the assignee is PI eligible;

  • In the Proposal and Award SmartForms the assignee is entered as the Principal Investigator.
  • The PI will be the Project Manager and their effort commitment will be entered into the Award commitment page.
  • No effort commitment is required of the immediate supervisor identified in the IPA Agreement.

If the assignee is not PI eligible;

  • In the Proposal and Award SmartForms the assignee is entered as the Principal Investigator, with the assignee’s supervisor, who is PI eligible, entered as the Responsible Faculty Mentor.
  • The Responsible Faculty Mentor will be the Project Manager and no effort commitment is required.
  • The assignee’s effort commitment will be entered into the Award commitment page.
  • No effort commitment is required of the immediate supervisor identified in the IPA document.