Tools

The Division of Research Compliance has provided the following export control compliance tools for the use of the University of Florida Research Community. These are informational tools and are only a starting point in the export control discussion. Please contact the Division of Research Compliance directly if you have any questions or concerns regarding specific activities.

The Export Controls, Trade Sanctions, and Country Key

The Export Controls, Trade Sanctions, and Country Key tool lists each of the country lists contained in the regulations and identifies the specific countries contained in each list. The list is current as of the date last updated. It is recommended that one check the official lists maintained by the US Government in the links provided to ensure that decisions are based on the correct information.

The International Activities Checklist

The International Activities Checklist is an informational tool to be used by the University of Florida community in determining when international travel and/or activities need to be vetted by the Division of Research Compliance and or UF International Center. Please complete this form prior to any official University of Florida international activity and contact the Division of Research Compliance as indicated upon completion of the International Activities Checklist form.

International Travel Involving University of Florida Owned Equipment, Devices or Software

Traveling outside of the United States with equipment, devices, or software, even temporarily, may require a license. To ensure that UF property is not inadvertently exported (temporarily or permanently) outside of the U.S. in violation of the U.S. export control laws, the person traveling with and/or transferring the equipment, device, or software outside of the U.S. needs to comply with the Office of Asset Management Services (AMS) processes for taking UF owned items out of the country. If AMS identifies equipment, devices, or software that may require a license AMS will contact the Division of Research Compliance for confirmation and to obtain the license and/or U.S. Government authorization as needed.

Process for Shipping of and/or Traveling Outside the US Shipping with Chemicals, Biologics, and/or Nuclear Materials

Shipping of and/or traveling outside the US Shipping with chemicals, biologics and/or nuclear materials (‘Materials’), even temporarily, may require a license. To ensure that Materials are not inadvertently exported (temporarily or permanently) outside of the U.S. in violation of the U.S. export control laws, the person traveling with and/or transferring the Materials outside of the U.S. needs to comply with Environmental Health and Safety (‘EHS’) processes for taking Materials out of the country. If EHS identifies materials that may require a license EHS will contact obtain the license and/or U.S. Government authorization as needed; providing the Division of Research Compliance with a copy of the export documentation for the official UF export control file.

Publication Review for International Traffic in Arms Regulations (ITAR) Controlled Technical Data

For Faculty or Staff who are working on or with ITAR controlled materials, devices, equipment, software or technical data it may be difficulty identifying if any of the information contained in proposed publications (journal articles, posters, abstracts, dissertations, theses, etc.) is ITAR controlled technical data. In order to obtain an official determination the publication can either be vetted and released by the funding agency or one can vet the proposed publication through the Department of Defense’s Office of Security Review (‘DoDOSR’). The process for obtaining the DoDOSR approval is can be found here. If you decide to utilize the DoDOSR review process please contact the Division of Research Compliance.

Visual Compliance

Visual Compliance is a third party web based export control management tool. The University of Florida currently licenses Visual Compliance to improve it export control compliance function.