American Recovery & Reinvestment Act of 2009 (ARRA)

This website provides links and current information about the American Recovery & Reinvestment Act of 2009 (ARRA) and highlights for UF researchers and administrators some of the important issues when applying for ARRA grant and contract funds.


NSF and NIH adopt OMB directive that all ARRA Grants must end on or before September 30, 2013

UF Procedures for ARRA Quarterly Reporting Now Released

If you are a Principal Investigator of an ARRA Award this is a must read. Remember the quarterly reporting requirement is a term and condition of your award that we must comply with.

General Information

The American Recovery and Reinvestment Act of 2009 (ARRA) was signed into law by President Obama on February 17, 2009. The Act dedicates billions of dollars to support science, engineering research and infrastructure, with more limited funding directed towards education, social sciences and the arts. is the ARRA’s main portal for information.

On February 18, 2009, the OMB Implementing Memo was issued to all Agency Heads providing government wide guidance for carrying out the programs and activities of the ARRA.

On April 3, 2009, OMB issued an Updated Implementing Memo to all Agency Heads. This updated guidance supplements, amends and clarifies the initial OMB guidance. The updated Memo greatly expands the discussion of the requirement to report on jobs created and retained under ARRA funding.

On December 18, 2009 OMB issued Updated Guidance Memo for Reporting of Jobs Created.

Agency Specific Recovery Act Websites have been created to provide great detail about their ARRA programs and funding opportunities.

Principal Investigators

ARRA funding will be distributed quickly. We recommend the following:

  1. Contact your Program Officer at any agency where they have a proposal of yours that was not funded, but had a high score and discuss the potential of having the proposal funded with ARRA monies.
  2. Request Administrative Supplements for existing awards from NIH, where ARRA appropriate. Supplements of less than $100,000 from NIH will be non-competitive.
  3. Start the IRB or IACUC approval process as soon as possible once you have an indication your proposal is going to be funded.

ARRA Funding Opportunities

You may find ARRA funding opportunities in the following places. These listing are continuously updated, so check often for updates.


  1. General ARRA FAQs
  2. NIH Challenge Grants
  3. ARRA Administrative Supplement and Competitive Revision FAQs
  4. No-Cost Extension FAQs

Just in Time Information (JIT) and Revised Budgets

In response to a request from the NIH for JIT or a revised budget from any agency, PI’s may submit the response to where it will be forwarded to the identified program officer or grants officer by a UF authorized business official. There is no need to collect a second round of UF approvals for these types of submissions.

Direct Charging Administrative and Clerical Support on ARRA Projects

Unless otherwise directed our position is to follow current federal cost accounting standards (CAS) when building budgets for ARRA grant applications. In regards to clerical and administrative support being direct charged, if PI’s believe their project has a valid unlike circumstance that supports the need for clerical or administrative salaries they may budget and justify these costs. At the time of award a CAS exemption to direct charge these costs will need to be requested following standard CAS Exemption procedures.

Administrative and clerical personnel, where direct charged, will need to complete effort reports and show on an award-by-award basis that the effort was provided. It is likely that Federal and A-133 auditors will look closely at these effort reports, and from a Federal perspective, will be an audit focus area.

ARRA Proposal Submissions

When submitting a new or supplement proposal in response to an ARRA opportunity please follow the normal Proposal Processing Procedures.

The Office of Research has made available a UF Economic Impact Statement to use with ARRA Proposals.

Most ARRA proposals will be submitted using We anticipate other electronic submission systems to be used, like FedConnect, for procurements. We also anticipate paper submissions.

Identify ARRA Submissions

The University needs to identify all ARRA Proposal activity. You can help this effort by identifying your proposal, revised budget, supplement, or JIT with the mark “ARRA Funds”. You can do this by an email, in PeopleSoft or on the DSP-1.

ARRA Awards will be Established in Separate Projects

  1. ARRA awards accepted through DSP will be identified on the NOA with the term “ARRA Funds” printed in the Special Program Code field.
  2. ARRA funds may not be co-mingled with non-ARRA funds in our accounting system. Therefore, all ARRA funding will be established in separate projects which satisfies the requirement of separate accounting and management of ARRA funds.
  3. A project establishes the ARRA award as a distinct cost center that separates all related expenses and revenues from all other activity.
  4. The Letter of Credit Draws for NSF funds are transferred to each separate project created for NSF funded projects both ARRA or non-ARRA.
  5. Grant Expenditures by project are available by navigating to the myUFL system>Enterprise Reporting>New Sponsored Programs Reports (funds 201 and 209).

ARRA Award Special Conditions

Agencies will make ARRA awards using grants, contracts, and cooperative agreements that carry ARRA special conditions. These ARRA special conditions will be in addition to the traditional grant and contract requirements.

NIH ARRA Terms and Conditions

NIH Update: Additional Information for Recipients Receiving Recovery Act Grant Funding

NSF ARRA Terms and Conditions

NSF Frequently Asked Questions for Recipients of ARRA Funding

ARRA Awards will be subject to:

  • Quarterly Reports
  • Timely expenditure of funds, as we expect extensions will not be allowed
  • Close adherence to purpose of spending
  • Agency inquiries if funds are not being spent “fast enough”
  • Special Buy America Act Requirements
  • High Audit probability

ARRA Quarterly Reporting Requirements


UF Procedures for ARRA Quarterly Reporting Now Released

If you are a Principal Investigator of an ARRA Award this is a must read. Remember the quarterly reporting requirement is a term and condition of your award that we must comply with.

As required by Section 1512 of the Act all ARRA awards will carry quarterly reporting requirements. We anticipate OMB to standardize the quarterly reporting platform and data elements based on the April 1, 2009 Federal Register Notice and the OMB’s Updated Implementing Memo.

Current expectations are as follows:

  • Project level reporting will be the responsibility of the Principal Investigator’s
  • Institution level reporting will be coordinated by DSP

These reports will include information on

  • project activity
  • job creation
  • job retention
  • subrecipient activity (if any)
  • spending profile

Quarterly reports will be due no later than 10 days from the end of each federal fiscal year quarter (Jan 10, Apr 10, July 10, and Oct 10).

The first quarterly report will due by October 10, 2009 and will cover the period from award start date to September 30.

DSP and other core sponsored research offices will assist where necessary.

Be Prepared for Informational Requests

We expect to receive an unusual amount of request for information about our ARRA activity.

Already, the Board of Governors, by Memo, dated March 23, 2009, has asked us to be prepared to provide to the BOG Office information about ARRA-related proposals and awards.