Salaries and Wages

The salaries and wages of faculty and staff who are directly associated with the University constitute appropriate direct costs in proportion to the time each expects to spend on a project. Grant funds may not be used to augment the total salary or rate of pay of UF faculty or staff; they are replacement funds, releasing a percent of time of the regular employee for work on the project.

Among the various budget components, the salaries and wages category is one of the most crucial. Agency staff will want to know the title of each position, the name and employment level of the person filling the position, possibly even a job description if the position is to be advertised. The reviewers also request the salary base per annum, the type of appointment (e.g., 9 or 12 months), and the level of effort to be spent on the project by each participant. Effort may be expressed either as a percentage of time or in terms of person months (preferred) for salaried employees, and in terms of hours for OPS employees.

 NIH Salary Cap

Every year since 1990, Congress has legislatively mandated a provision limiting the direct salary that an individual may receive under an NIH grant to Executive Level II of the Federal Executive pay scale.

The Executive Level II salary is increasing to $187,000 effective January 8, 2017. See NOT-OD-17-049.

NIH Salary Cap Summary (FY 1990 – Most recent)

Salaries charged against grant funds must follow a scale that is consistent with the policy and regular practices of the University of Florida.