Facilities & Administrative (F&A) Cost Return and Use Policy

Facilities & Administrative Cost Policy

Florida Statute 1004.22 allows each University within the State University System to retain collected overhead or indirect costs from grants and contracts. These funds are to be used to operate and support the sponsored research program of that particular University. The University of Florida’s policy which effectuates the purpose of this section of statute follows.

Indirect Cost Return

Each year, the Office of the Vice President for Research returns indirect costs collected from grants and contracts during the preceding fiscal year (July 1 – June 30) to principal investigators, department chairs, and if appropriate, directors of certain authorized centers.  The current distributions are at Project Manager (formerly Project PI) 10%; Department Chair 7.5%; and if a center is identified in UFIRST as supporting the project, then 7.5% to the Center Director. The remainder of the indirect costs collected is returned to the college.  Only institutional Institutes and Centers are able to be selected.  The official list and policies related to creation of such are available at: http://www.ir.ufl.edu/oirapps/factbooktest/cntrs_and_inst/cnts_and_inst_default.aspx

IFAS & Engineering returns are not handled automatically according to this formula but returned in whole to the college who distributes appropriately.  All other units receive the funds directly to the overhead project matching the project manager and department on the earning sponsored project.

All indirect cost funds collected and returned under this policy must be used for expenditures that support research or sponsored training programs at the University of Florida.