All proposals and sponsored projects, including supplemental funding not included in original proposal submission require University review and approval. Typically there are 4 levels of approvals required:
Principal Investigator (always) and Co-Principal Investigators (see Note1)
Department Chair or Unit Director
Authorized Official in the Division of Sponsored Research
Note1: Co-PI signature is not required on a proposal where the co-PI is in the same dept as the PI.
Co-PI signature and Dept Chair signature is required where the co-PI is in a different dept than the PI.
Approvals are to be collected prior to the submission of a proposal to a funding agency. In those cases where the approvals were not collected prior to submission, they will be required prior to accepting an award.
To collect University approvals, you may use the paper Sponsored Projects Approval Form (DSR-1) or the electronic Express Proposal Page (myUFL) and route the proposal and other required documents, to the Division of Sponsored Research or Office of Engineering Research (as applicable) where staff will review the proposal for compliance with University policy, Agency guidelines, and secure final approval.
Interdisciplinary projects or Multiple PI projects require signatures of all participating Principal Investigators, Co-Investigators, their respective Department Chairs or Unit Directors, and where applicable Deans.
DSR-1 is used for Change of PI, opening a new Subproject, and more…
The DSR-1 form is also used to collect University approvals on many administrative actions. For example, a change of PI, change in PI’s Department and award is moving, opening a subproject under a primary project (subproject PI and Chair signatures needed only), and the opening of a miscellaneous donor’s project in fund 212.
DSR-1 Not required
A DSR-1 is NOT required for non-competing applications where funding was requested as part of the original application and the release of such funds is based upon submission of a technical progress report . If a detailed budget is being requested by the sponsor as part of the non-competing application a DSR-1 form will be required.
By signing the DSR-1 or using the PeopleSoft Grants Electronic Workflow System what is being indicated is that the proposal, the project, or the administrative action has been reviewed by the appropriate parties as it relates to the respective areas and that all faculty involved in the project have agreed to participate and that all obligations and commitments described are acceptable, including the distribution of indirect costs.
In addition, Investigator(s) by signing the DSR-1 or using the PeopleSoft Grants Electronic Workflow System you are providing the required federal grant’s assurance statement and are agreeing to perform the work and manage their project in accordance with University and Sponsor policies and procedures.