The University of Florida’s Acceptable Data Use Policy (the “Policy”) establishes requirements for the generation, management, sharing, retention and transfer of UF Data. The UF Research Division of Sponsored Programs is designated by the Policy to coordinate data sharing for research purposes. The following guidance applies when UF is sharing data with another party. This includes when a researcher is leaving UF and wishes to take UF Data with them.

It is the responsibility of individual researchers in consultation with their Associate Dean for Research to make prudent decisions regarding the sharing of unpublished data, provided that data sharing is not restricted by agreement, contract or grant terms and is otherwise in accordance with all UF, state and federal policies.

A Data Use Agreement (DUA) is needed if:

1. The data are otherwise classified as sensitive or restricted (including HIPAA, the Common Rule, FERPA,  Export Controls, or Controlled Unclassified Information [CUI, CTI, CDI]); or
2. The data are subject to confidentiality or other transfer and use restrictions under a DUA or other agreement issued by a third party; or
3. UF wishes to place limits on the recipient’s further use or transfer of the data.

A DUA is not needed if the UF Data are not sensitive or restricted, the data are already published, and the researcher has no objection to the data being freely shared with the intended recipient for the intended use.

All DUA requests should be submitted through a UFIRST Agreement record.

Last updated 7/22/26