• Explain Direct vs. Facilities & Administrative (F&A) Costs
  • Charging Costs Directly or Indirectly to Sponsored Projects
  • F&A or Indirect Costs (IDC)
• Ensure that costs are necessary, reasonable, and consistently treated
  • Cost Principles Reference Guide
  • What are Cost Accounting Standards
  • Cost Principles and Cost Accounting Standards
  • Cost Accounting Standards for Education Institutions
• Ensure that costs are appropriately allocated
• Apply the most stringent cost policy or regulation when posting or reviewing expenses (sponsor or University)

• Describe the difference between Modified Total Direct Costs (MTDC), Total Direct Costs (TDC) and Total Federal Funds Awarded (TFFA) and other sponsor-specific bases
  • Facilities & Administrative (F&A) or Indirect Costs (IDC)
• Describe the impact of a rebudgeting and spending across accruing and non-accruing categories
• Explain the components that are utilized for the development of the F&A Rate agreement
  • F&A (Indirect) Cost Rates Overview
  • Indirect Costs Assignment
  • UF F&A Agreement
  • Space Allocation Overview
• Identify the impact of cost sharing on the F&A rate

• Use myinvestiGator to create payroll and operating expense projections
  • Entering Budget Adjustments in myinvestiGator
  • Entering Payroll Projections in myinvestiGator
  • Entering Non-Payroll Projections in myinvestiGator
• Interpret projections and forecasts as they relate to personnel and purchasing decisions
  • Graphic Analysis – myinvestiGator
  • myinvestiGator Project Summary Page

Enterprise Analytics Toolkits

Enterprise Analytics TEAMS Channel

• Locate and run existing reports and queries in UF platforms
• Build custom queries and reports in UF platforms
• Interpret the information in the reports and queries

• Identify expenses that require CAS exemptions
  • Charging Costs to Sponsored Projects
  • Cost Principles and Accounting Standards
• Process CAS exemption requests in UFIRST

• Determine the appropriate method of payment to a research participant
  • Research Participant Payments
• Navigate the RPP system
  • RPP Security Roles
  • RPP Toolkit
• Document issuance of HSP payments
  • Making and Recording RPP Payments

• Define recharge center, specialized service facility, educational business activity and auxiliary
  • Fee-for-Service Educational Activities
• Confirm that only documented and approved rates are charged to internal service providers
  • Budgeting Service Providers

• Define the difference between subaward, contractor, and consultant
  • Outgoing Subawards
• Explain and follow appropriate procedures for establishing relationships with subrecipients
  • Subawards at the Time of Proposal
  • Subawards at the Time of Award
• Explain and follow appropriate procedures for establishing relationships with vendors and consultants
  • myUF Marketplace Toolkit
• Describe the payment and monitoring process for subrecipients
  • Subrecipient Monitoring at UF
  • Subrecipient Invoicing and Closeout
• Describe the payment process for vendors and consultants
  • Independent Contractors and Consultants

UF Travel Guidance

• Ensure the business purpose provides benefit to the project
• Ensure and document traveler is associated with the project
• Ensure federal and sponsor regulations are followed

(equipment, participant support, patient care costs, and meetings/conferences)

Award Fiscal Management

• Interpret award documents to identify rules to manage special cost categories
• Use funds appropriately to support special cost categories

Award Program Income

• Define program income
• Identify program income funds
• Manage the revenue according to sponsor terms & conditions

Contracts & Grants

• Identify the core office responsible for sponsor financial reporting & invoicing
• Interpret and follow documentation standards
• Identify and interpret payment terms

Award Management

• Continually review award activities and purchases as they relate to each project’s scope of work
• Meet regularly with PI to discuss status of projects
• Identify abnormal spending patterns and timing of expenses in relation to the period of performance