Fiscal Management

Resources

• Costing Policies
• Pre-Award Costs and Temps
• Continuation, Incremental, and Option Period Funding
• Carryover of Unobligated Balances
• Research Participant Payments
• Select Expense Categories
• Cost Sharing/Cost Sharing Reports
• Program Income
• F&A Returns
• Fund Types
• Budget Control Levels
• Miscellaneous Donors Projects
• Multiple Sponsor Projects
• Responsibility for Overexpenditures
• IFAS Faculty Service Program – Multiple Sponsor Projects
• Childcare Reimbursement – NIH NRSA Training and Fellowship Awards

Cost Principles & Charging Costs

All charges to sponsored projects must be reasonable, necessary for the performance of the project, and allocated appropriately to any project that benefits from the charge.

Charging expenditures to the correct account code is one of the best ways to help ensure compliance with award terms and conditions. UF’s account codes are available with descriptions at:

• Operating Expenses  – Payroll (6xxxxx)
• Operating Expenses – Non Payroll (7xxxxx)
• Non-Operating Expenses (8xxxxx)

Under 2 CFR 200, some account codes are normally unallowable, such as entertainment costs and alcoholic beverages. As such, the University has blocked these accounts from being charged without having a UF CAS Exemption in place. CAS stands for Cost Accounting Standards.

• University of Florida Costing Policy
• University of Florida Costing Procedures & Directives
• Account Codes that are blocked
• Process to request a CAS exemption

Contracts and Grants Accounting Services

UF’s Contracts and Grants Accounting Services (C&G) has several teams that provide sponsored research accounting support utilizing the myUFL Grant Accounting System.

Questions or inquiries concerning sponsored research accounting (project set-up, billing of sponsors, accounts receivable, financial reporting, cost sharing, and closeouts) should be addressed to your C&G Team.

To find your C&G Team please go to:

• Contracts & Grants Accounting Services