Award ID Information
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UFIRST Award ID Format
Decoding a Federal Award ID
UFIRST Award ID Format
Using a standard award identifier (Award ID) format assists with searching for and locating IDs in UFIRST. Use the following guidance when entering Award IDs.
Punctuation
| Description | Example |
| Periods (.) should remain in the Award ID when they are located within a stream of numbers | 16.6.114.487 |
| Dashes (-) should remain in the Award ID when they are located within a stream of numbers | W81XWH-15-1-0032 |
| Spaces should be removed when within a stream of alphanumeric characters | U54NS078059 |
Task Orders & Work Orders
| Description | Example |
| Task Orders issued off of a Master Agreement should reference both Master Agreement ID, as well as the Task Order number. Leave spaces intact, removing all periods (.) and number signs (#) | FA8651-08-D-0108 TO No 56 |
Specific Agency Guidance
| Description | Example |
| NSF Awards use only the 7-digit numeric code | 1234567 |
| New NIH awards use only the core without spaces | U54AB123456 |
| Modifications to NIH awards use the entire string without spaces | 5U54AB123456-02S1 |
Other Guidance
| Description | Example |
| For an award where we only receive a check, use “CHK NO” and the check number. (This is the same for modifications under an award where we only receive a check (i.e. miscellaneous donor and clinical trials.) | CHK NO 12345678 |
| For any award where the UFIRST Agreement number is used as the official Award ID, use the agreement number. | AGR12345678 |
| For any award where there is no Award ID provided, use the last date of signature between the two parties, or the effective date of the letter OR if there is no date on the letter, then use the date that UF first received notice or became aware. This could be a date in an email stream. | AGR DTD mm-dd-yyyy |
| For Temporary Awards, where the Award ID is unknown at the time of temp or its modification, enter TEMP | TEMP |
| When the funding is internal through UF and the program manager does not provide an award ID, list as a description of the program. | CTSI Pilot Projects, Office of Research Opportunity Fund |
Prime Award ID
Prime Award ID should follow the same information as the Award ID but can be left blank when the direct sponsor is a state of Florida entity or the Prime Source is multiple sponsors or miscellaneous donors.
Federal Agency Identification Number (FAIN)
Enter EXACTLY as provided by the sponsor in the award document. If the sponsor is NIH, the format will be R01MH12345.
Modification Award ID format
| Description | Example |
| For a modification, enter the sponsor Award ID as received. Do not strip out leading or trailing characters but do remove spaces . | 5R01CA123456-01 |
| If the Sponsor uses only modification or amendment number or provides no information, use Modification # | Modification #1 |
Sample Award IDs
| Award ID on document from sponsor | Format for entry into UFIRST Awards |
| 02-012 V 9.2 | 02-012 V 9.2 |
| Research Agreement executed by the Sponsor on 10/20/2015 and by UF on 10/27/2015. | AGR DTD 10-27-2015 |
| Email congratulating PI for his receipt of award that is forwarded to DSP. DSP received 10-31-2015 but the PI first received notice 10-15-2015. | AGR DTD 10-15-2015 |
| Master Agreement FSGC-08 Task Order #01 | FSGC-08 TO No 01 |
Decoding a Federal Award ID
The federal Award ID is a unique identification number assigned to an award, contract, grant, or cooperative agreement. The Award ID may contain a combination of numbers, letters, or punctuation marks, such as a period (.) or a dash (-).
National Institutes of Health
NIH award numbers indicate the application type, activity code, institute code, serial number, support year, and suffix if applicable. For example, the award number 1R01CA123456-01A1 indicates:
(1) is the Application Type. This award is a New application, never previously funded. Other common types are 2-Competing Continuations and 5-Non-Competing Continuations.
(R01) is the Activity Code, indicating the award mechanism. This award is a Research Project Grant. Other common codes are R21-Exploratory Research Grant, P01-Research Program Project Grant, and U01-Research Project Cooperative Agreement.
(CA) is the Institute Code, identifying the NIH Institute primarily funding this project. This award is funded by the National Cancer Institute.
(123456) is the Serial Number, providing a unique identifier to the project.
(-01) is the Support Year. This award is in the first year of support.
(A1) is the Suffix. This Suffix indicates the application that received funding was a Resubmission. Another common Suffix term is S1-indicating the first competing supplement on a currently funded project.
Department of Defense
DOD award numbering follows a specific format. If the 9th digit is a 1, the award is a grant, if it is a 2, the award is a cooperative agreement, and if it is a letter, the award is a contract. Letters are used to identify different types of procurement instruments. For example:
W81XWH-18-1-1234 is a grant (1)
W911NF-20-2-1234 is a cooperative agreement (2)
W912D1-21-P-1234 is a purchase order (P)
National Aeronautics and Space Administration
NASA grants and cooperative agreements use a standard format that identifies the agency, center, fiscal year, action number, and procurement code. If the award is funded as a cooperative agreement, “A” will be used as the procurement code. Grants (other than training grants) will use “G” as the procurement code, and training grants will use “H”. For example:
NNC21AA01H is the first (AA01) training grant (H) awarded by Glenn Research Center (C) in Fiscal Year 2021 (21)
Department of Education
Department of Education grants use a standardized format that includes the office designator, numeric suffix of the program, fiscal year, and unique identifier. For example:
P031B201234 is a grant from the Office of Postsecondary Education (P), program numeric suffix (031), from Fiscal Year 2020 (20), with a unique identifier of (1234).
Last updated 10/9/24