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Division of Sponsored Programs > Proposal Preparation & Submission > Required Documents

Required Documents

The following documents are required at time of proposal review. The proposal must be submit-ready when it arrives to Division of Sponsored Programs for review:

  • Complete proposal/application package including the scope of work, final budget and budget justification, and sponsor required forms. If the PI is submitting, the complete submission package MUST be loaded into UFIRST for DSP’s review and approval, prior to submission to the Sponsor.
  • Proposal submission instructions.
  • Sponsor’s solicitation document or proposal guidelines, including program solicitation number if available. Links may expire, so best practice is to upload a PDF copy of the solicitation document. If there is no formal solicitation, include any information regarding submission requirements and/or any communication regarding the program or project.
  • If applicable:
    • Complete subaward package
    • Documentation of sponsor’s published indirect cost policy

What does submit-ready proposal mean?

A submit-ready proposal is a submission to DSP that is ready for immediate review and submission to the sponsor, with all approvals and permissions provided.

  1. For sponsors that require Significant Financial Interests (SFI) disclosure prior to submission, the SFI activity must be completed in UFIRST; and
  2. UFIRST routing has been completed and the UFIRST proposal record is in a state of Core Office Review including all cost share and department and chair approvals; and
  3. The proposal is complete and ready for submission to the sponsor indicated by:
    1. If submitted through the sponsor’s electronic portal: (1) the PI has given DSP access to submit or certify the proposal in the sponsor system if applicable (e.g., submit access in Research.gov, access in proposalCentral, NSPIRES locked & linked, etc.); (2) the proposal includes all required sponsor forms, components, sections, and attachments, per sponsor program announcement and policy; and (3) a PDF of the complete submission from the portal, or if unavailable, copies of all sponsor forms, components, sections, and attachments, are attached in UFIRST.
    2. If submitted by email or another method outside of an electronic portal: complete proposal in final format is attached in UFIRST, ready for submission to the sponsor. This includes all required sponsor forms, components, sections, and attachments, per sponsor program announcement and policy.
  4. If UF is the lead institution on a multi-institutional proposal, all partner institution documentation must be available for review, including required sponsor forms, components, sections, and attachments, per sponsor program announcement and policy.

Last updated 11/13/24