What should I do if due dates are not listed in the executed award terms and conditions?
Many sponsors do not list technical report due dates in the award document but instead rely on the FOA, Policy Guides or other resources. We suggest you consult those policy guides, ask your Research Administrator, or reach out to ufawards@ufl.edu if you are unclear on reporting obligations.

What should I do if I cannot meet technical report deadlines?
If you cannot meet technical report deadlines, you should first contact your Program Manager / Technical Contact to see if it’s possible to obtain a deadline extension. Your Program Manager / Technical Contact is not required, or may not have authority, to grant an extension.

Can DSP help me submit my technical reports or obtain due date extensions?
While DSP is happy to help you understand the terms and conditions of your award, including technical report due dates, it is your responsibility as a PI to prepare the technical reports by the deliverable due date and obtain technical report due date extensions from your Program Manager / Technical Contact, if necessary. If you still have questions or concerns after researching how to prepare and submit your reports, please email DSP at ufawards@ufl.edu.

Who submits financial reports? What about property reports? Invention reports?
Most requests come to ufawards@ufl.edu. While DSP will assist with triaging, financial reports are handled by UF Research’s Contracts and Grants Accounting (C&G), property reports are handed by UF F&A Property Management, and Invention Reports are handled by UF Innovate | Tech Licensing.

How do I know if an NIH award is SNAP eligible?
The Notice of Award (NoA) Section III – Terms and Conditions should detail if the award was issued under the Streamline Noncompeting Award Process (SNAP).

How does a PI get Submit Authority for SNAP eligible RPPRs?

• If you are a PI affiliated with more than one institution, check which institution is currently selected when you log into Commons using the help guide located here: https://www.era.nih.gov/erahelp/commons/Commons/access/chg_affiliation.htm
• If you are still unable to submit please email to request your delegation.

Why am I unable to “edit” the RPPR?
Make sure you are the “current reviewer” of the RPPR. If not, press the “recall” button and the edit button should now be active. If you are not the Signing Official or PI you will need an Assistant role, requested through this form, and the “Progress Report” and “Status” authorities, delegated by the PI user.

What do I do if I get an error or warning?
Era Commons will not allow RPPR submission if there are errors. A warning will still allow submission. If unable to clear errors, please review the Common Errors and Warnings and References & Resources section of this website.  Contact the eRA Help Desk if errors persist.

How do I submit the RPPR to agency?
If submitting a SNAP RPPR, instead of Route please use the Submit button located under the ellipsis menu.

Who should I list as the Signing Official and Administrative Official?
Stephanie Gray

Can other support be signed with a wet signature or typed name?
No, wet and typed names will not be accepted as signatures. Electronic signatures are required. UF recommends DocuSign or Adobe Sign.

Era Commons will not allow RPPR submission if there are errors (red text box). A warning (yellow text box) will still allow submission.

• If you receive an error regarding Section A.2. Personal Profile please ensure the SO and AO selected is Stephanie Gray
• If you receive an error regarding Section D. Participants:
  • Individuals with ‘0’ calendar months of effort should not be listed in this section.
  • The PI, as well as those listed on the NOA efforts should be listed.
  • Respond to this often overlooked question: Is the individual’s primary affiliation with a foreign organization.
  • ALL Undergraduate and/or Graduate Student Roles MUST have a complete eRA Commons account profile, their commons User ID must be included in the participants section before submitting to NIH.
    • If this was not done or the student has left the university, this can be overridden by changing their role to “other” in section D and manually entering Undergraduate or Graduate student.
  • If you receive a warning regarding Section C, publication compliance, please work with your department’s UF library liaison: https://uflib.ufl.edu/specialists/
  • If you receive a warning regarding section G, it is likely because the human subjects data in ASSIST has not been submitted. ASSIST applications must be submitted prior to the RPPR.
    • No cumulative enrollment data
      • “G4.b No cumulative enrollment data has been provided to the Study #XXXX, is this correct? If enrollment has not begun, you may proceed and submit the RPPR. If participants have been enrolled, navigate to section G4.b and update inclusion enrollment data…”
    • Updates to Inclusion Enrollment Data have not been made
      • If the Human Subjects System Clinical Trial form was not submitted in ASSIST before the RPPR submission, the RPPR will not reflect the Inclusion Enrollment updates.

How do I update my ASSIST application?
If in a Submitted state, the record will need to be reopened to Work in Progress for changes to be made. Note: Revision must be completed BEFORE submitting in order for the updated HSS information to appear in the RPPR.

How do I enter my human subject data?
Please refer to the NIH ASSIST guidance.

How do I notify DSP that the ASSIST application is ready to submit?
A delegated principal investigator can submit the application to NIH. Otherwise, update the submission status of the application to Ready to Submit.