Principal Investigators (āPIsā) on sponsored projects are responsible for the management and conduct of sponsored activities. As part of that responsibility, PIs are required to understand and comply with the technical/programmatic reporting requirements of their awards, which involves becoming familiar with reporting due dates, formats, templates, and any online submission portals. Every sponsor generally requires a technical report, so acceptance of sponsored funding will result in the requirement to submit a report(s) to the sponsor based on a predetermined time period.
For progress reports that require the signature of an Authorized Ofļ¬cial, or submission by an Authorized Ofļ¬cial through a sponsor portal, please send the progress report/progress report information and UFIRST award ID to ufawards@ufl.edu and a member of the DSP Award Team will review and reach out to you within 2 business days.
If you still have questions or concerns after researching how to prepare and submit your reports, please email DSP at ufawards@ufl.edu.
If DSP is notiļ¬ed that a technical report is overdue, DSP will notify the award PI, the Primary Unit Administrative Contact (PUAC), and the Department Chair. If the report remains more than two weeks overdue or if DSP is contacted by the sponsor and notiļ¬ed of non-compliance, the Associate Dean of Research (ADR) or Center Director and Stephanie Gray will be notiļ¬ed. Federal regulations allow corrective actions that have a negative impact on PIs and the University. For example, sponsors may: withhold payments to the University or suspend/terminate an award.
What should I do if due dates are not listed in the executed award terms and conditions?
Many sponsors do not list technical report due dates in the award document but instead rely on the FOA, Policy Guides or other resources. We suggest you consult those policy guides, ask your Research Administrator, or reach out to ufawards@ufl.edu if you are unclear on reporting obligations.
What should I do if I cannot meet technical report deadlines?
If you cannot meet technical report deadlines, you should first contact your Program Manager / Technical Contact to see if itās possible to obtain a deadline extension. Your Program Manager / Technical Contact is not required, or may not have authority, to grant an extension.
Can DSP help me submit my technical reports or obtain due date extensions?
While DSP is happy to help you understand the terms and conditions of your award, including technical report due dates, it is your responsibility as a PI to prepare the technical reports by the deliverable due date and obtain technical report due date extensions from your Program Manager / Technical Contact, if necessary. If you still have questions or concerns after researching how to prepare and submit your reports, please email DSP at ufawards@ufl.edu.
Who submits financial reports? What about property reports? Invention reports?
Most requests come to ufawards@ufl.edu. While DSP will assist with triaging, financial reports are handled by UF Researchās Contracts and Grants Accounting (C&G), property reports are handed by UF F&A Property Management, and Invention Reports are handled by UF Innovate | Tech Licensing.
All NIH progress reports which contain detailed budgets, should be routed in eRA Commons to Stephanie Gray no less than 2 days prior to the NIH deadline. Failure to comply with this process may result in progress report submission to NIH after the recommended progress report deadline. Failure to submit complete and accurate progress reports to NIH may affect future funding to UF and may result in a delay of continued support.
| Types of NIH RPPRs | Due Date |
| Interim RPPR: Used when submitting a renewal (Type 2) application. If the Type 2 is not funded, the Interim RPPR will serve as the Final RPPR for the project. If the Type 2 is funded, the Interim RPPR will serve as the annual RPPR for the final year of the previous competitive segment. The data elements collected on the Interim RPPR are the same as for the Final RPPR, including project outcomes. | 120 days from period of performance end date |
| Annual RPPR: Used to describe a grantās scientific progress, identify significant changes, report on personnel, and describe plans for the subsequent budget period or year. |
SNAP = 45 days before the next budget period start date NON-SNAP = 60 days before next budget period start date |
| Final RPPR: Used as part of the grant closeout process to submit project outcomes in addition to the information submitted on the annual RPPR, except budget and plans for the upcoming year. | 120 days from period of performance end date |
Who can submit the RPPR?
DSP must submit the RPPR for non-Streamline Noncompeting Awards Process (SNAP) awards (including the Interim or Final RPPR). Please forward your Non-SNAP RPPR to ufawards@ufl.edu when ready for submission.Ā For SNAP awards only, the PD/PI is delegated the ability to submit directly to NIH.
How do I know if an NIH award is SNAP eligible?
The Notice of Award (NoA) Section III ā Terms and Conditions should detail if the award was issued under the Streamline Noncompeting Award Process (SNAP).
If not already delegated, how does a PI get Submit Authority for SNAP eligible RPPRs?
Please email ufawards@ufl.edu.
Why am I unable to āeditā the RPPR?
Make sure you are the ācurrent reviewerā of the RPPR. If not, press the ārecallā button and the edit button should now be active. If you are not the Signing Official or PI you will need an Assistant role, delegated by the PI user.
What do I do if I get an error or warning?
Era Commons will not allow RPPR submission if there are errors. A warning will still allow submission. If unable to clear errors, contact the eRA Help Desk.
How do I submit the RPPR to agency?
If submitting a SNAP RPPR, instead of Route please use the Submit button.
How do I update my ASSIST application?
If in a Submitted state, the record will need to be reopened to Work in Progress for changes to be made. Note: Revision must be completed BEFORE submitting in order for the updated HSS information to appear in the RPPR.
How do I enter my human subject data?
Please refer to the NIH ASSIST guidance.
How do I notify DSP that the ASSIST application is ready to submit?
A delegated principal investigator can submit the application to NIH. Otherwise, update the submission status of the application to Ready to Submit.