University of Florida word mark

Set Up Award

The University of Florida is committed to supporting efficient and compliant award set up.  It is a shared responsibility of the PI, department, college and core offices to ensure that the award is set up in UFIRST in a manner to best support understanding of award conditions and University policies, meet sponsor expectations for deliverables and prior approvals, and meet financial controls and reporting requirements of the Sponsor. 

Upon receipt of a sponsor award notice, or after an agreement is executed, the DSP Awards Team initiates the UFIRST set up process. The Awards Team generally operates on a first-in, first-out basis, however priority may be given to awards that require immediate attention to meet deadlines. It is the goal of the Awards Team to set up awards in as little time as possible, in the most compliant manner.  

After the award is entered in UFIRST, DSP will route the record to the Pending Responsible Unit Edits state. At this time, you can create additional projects as needed based on local business rules. After the award record is ready for DSP Review, the UFIRST Smartform can be routed to DSP, then DSP will route to Contracts and Grants (C&G) for integration into the accounting system. After the award is integrated, you will receive a system generated email from UFIRST stating that the award has been released into myUFL. At this point you will be provided with a summary of the new project(s).