UF Level Set-up

Award Set-up in UFIRST

• When the Division of Sponsored Programs (DSP) receives an award, a UFIRST-generated email is sent that prompts you to log into UFIRST and complete the Award SmartForm.
• Open the actual award document and verify that the UFIRST record agrees with all information, making corrections as needed.  
• If there are multiple PIs with subprojects, set them all up now.  
• This is the time to flag any issues!   
• For details, see the UFIRST Awards Manual.

myUFL Accounting Set-up

• After you submit the award for review, it will proceed to DSP and then Contracts & Grants (C&G) for integration into the accounting system. 
• When you receive another UFirst-generated email stating that the award has been released into myUFL, the process is complete. 
• That email will provide a summary of the new project.

Combination Codes for Payroll

• A day or two after that, you will receive another email that contains the project’s combination code. 
• You are now able to distribute payroll to the new project.
• You are also able to create subawards at this stage.

Quick Links

• UFIRST Awards Manual 
• Award Compliance Form
• Creating a New Project
• Creating a New Subaward
• FCOI Certification
• Multiple Combination Codes
• Multiple Combination Codes Simulation