Multiple Sponsors and Miscellaneous Donors Projects

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Multiple Sponsors Projects
Miscellaneous Donors Projects (Gifts)

Multiple Sponsors Projects

Multiple Sponsors projects are established to accept funds from multiple sources that purchase a specific service being provided by UF. In addition, programs such as I/UCRC memberships are accumulated in a Multiple Sponsors project.

Some limitations on Multiple Sponsors projects are as follows:

• Deposits are limited to no more than $10,000, unless specifically approved by DSP. For amounts of $10,000 or more a separate project may need to be established.
• No financial reporting obligations to sponsor.
• All contractual agreements (i.e. award letters, grant agreements, purchase orders) must be forwarded to DSP for review and acceptance on behalf of UF. These should be routed in UFIRST as Agreements.
• Projects will incur applicable indirect cost assessment.

To open or add funds to a Multiple Sponsors project:

• A UFIRST Proposal must be routed with a description of the services to be provided to the sponsors/buyers and relevant agreements/orders.
• Budget released to a Multiple Sponsors project will always be equal to cash received.
• DSP must be notified when the first payment is received, at which point DSP will create UFIRST Award. DSP verifies the payment is applicable to the Multiple Sponsors project and releases the payment amount in Fund 209.
• Additional cash received will be added to the Multiple Sponsors project by creating a UFIRST Award Modification (type: Financial>Multiple Sponsor Cash Received/Budget Increase) with a copy of the funding letter, agreement or other correspondence and the check attached. DSP will finalize the modification and increase the budget release.

IFAS Faculty Service Program (FSP)

The IFAS Faculty Service Program (FSP) is designed for IFAS faculty conducting routine services for multiple, external, non-federal domestic sponsors on a fixed price basis. Guidelines and resources are available through the IFAS Proposals Office.

Miscellaneous Donors Projects (Gifts)

The University defines a gift as “a voluntary financial or in-kind contribution made by an individual or entity for a charitable purpose without an expectation of direct economic benefit or other tangible compensation from the donor commensurate with the value of the contribution.”

Per the University’s policy on External Support, the University of Florida Foundation (UFF) is the primary recipient of all gifts for the University.

It is important to appropriately classify external support as sponsored program or gift. Critical indicators used when determining if funds are sponsored programs and therefore must be routed through DSP and UFIRST prior to acceptance – and not UFF – include but are not limited to:

• Provision for ownership of, control over, or early access to research results, intellectual property, publication, or tangible property
• US governmental entity (federal, state, or local) funding or flow-through of such funds
• Return of unspent funds
• Donor or Sponsor intent
• Provision of materials, equipment, or design specifications
• Detailed financial reporting
• Invoicing for costs incurred
• Publication attribution
• Insurance or indemnification
• RFP process by Donor or Sponsor
• Regulatory compliance including conflicts of interest, human or animal research subjects, export control, licensing, biohazards, radiological materials, and controlled substances

Gifts previously accepted by DSP are housed in Miscellaneous Donors projects in UFIRST.

Last updated 7/15/25