NIH Data Management and Sharing Policy
Faculty Resources
Develop a Data Management and Sharing Plan
Changes to the DMS Plan
Resources
As proper data management and sharing are critical research practices to accelerate scientific advancement and support scientific integrity, the NIH issued a Data Management and Sharing Policy (DMS Policy) that has significant impacts for NIH proposals. Its effective date is for proposals submitted with due dates on or after January 25th, 2023.
Determine if the proposed research is subject to the DMS policy. Carefully review the Funding Opportunity Announcement (FOA) for any specific institute or center requirements.
This DMS Policy applies to all NIH funded research which results in the generation of scientific data, including:
The DMS Policy doesĀ notĀ apply to research and other activities thatĀ do notĀ generate scientific data, including:
UF Research offers resources to assist with creation of a data management plan and selection of a repository.
UF Libraries hosts a variety of Research Data Management resources that may help with developing a data management plan:
In addition, UFĀ is a partner institution of theĀ DMPTool which can be used to create ready-to-use data management plans for specific funding agencies.
Proposals covered by the DMS Policy must include a DMS Plan in the proposal. Attach the DMS Plan in the Other Plans section as part of your NIH applications. DMS Plans will be collected in a field called āOther Plansā on the PHS 398 Research Plan and Career Development Award forms. See Writing a DMS PlanĀ for the details on what to include in a Plan.
Proposal budgets should include estimated fundsĀ needed for data management and sharing activities. These should include all allowable costs for DMS for all data types.
Allowable costs must be incurred during the period of performance even for scientific data and metadata preserved and shared beyond the award period.Ā
Allowable costs may include:
Infrastructure costs that are included in institutional overhead or costs associated with the routine conduct of research are not allowable.
For assistance with the proposal budgeting process, please review the DMS section of DSPās Other Direct Costs Budgeting webpage, or contact the DSP Preaward Team at ufproposals@ufl.edu.
Data are expected to be shared no later than time of publication of findings or the end of an award, whichever is earlier.
The NIH encourages data management and sharing practices to be consistent with the FAIR (Findable, Accessible, Interoperable, and Reusable) data principles and reflective of practices within specific research communities. The DMS Plan should reflect the proposed approach to data management and sharing at the time it is prepared and be updated during the award/ support period to reflect any changes in the management and sharing of scientific data.
When PIs identify a need to change their DMS Plan, updates should be submitted to DSP as a formal request through a UFIRST Award Modification. As of October 1, 2024, requests must include:
DSP will review and facilitate the submission process to the NIH to request approval for changing the plan. NIH also expects DMS Plan changes to be addressed in the Research Performance Progress Reports (RPPR). For assistance with your RPPR, see Progress Reports.
Last updated 1/22/25