Forms & Templates

Sponsored Projects Approval Form

All proposals and sponsored projects, including supplemental funding not included in original proposal require University review and approval. The paper Sponsored Projects Approval Form (DSP-1) or the electronic Express Proposal Page provided in the myUFL Grants System may be used to collect the required Signatures on Proposals and Sponsored Projects

  • pdf DSP-1
  • pdf DSP-1A (additional signature page)
  • pdf Express Proposal Page Navigation and Instruction Guide
  • link myUFL Grants System

Proposal and Pre-Award Forms

  • PHS and NSF Financial Conflict of Interest (FCOI) Disclosure Forms. Complete and submit to DSP with every PHS or NSF grant application. These FCOI forms are for internal review only. They are not submitted to the sponsor.
    • pdf PHS FCOI Disclosure Form: Required with all proposals where UF will be the recipient or a subrecipient of funding from a US Public Health Service Organization (HHS, PHS, NIH, HRSA, FDA, SAMSA, AHRQ, CDC, CMS). Use with non-federal sponsors that adopt the PHS FCOI policy, for example, American Heart, FDOH/Bankhead Coley, Alliance for Lupus Research (ALR), American Cancer Society (ACS), American Heart Association (AHA), Arthritis Foundation (AF), Juvenile Diabetes Research Foundation (JDRF), Lupus Foundation of America (LFA), and Susan G. Komen for the Cure American Lung Association .
    • pdf NSF FCOI Disclosure Form: Required with all proposals where UF will be the recipient or a subrecipient of funding from the National Science Foundation (NSF).
  • pdf NRSA Fellow and Sponsor Assurance Statement needed at time of proposal submission.
  • word Human Subject Training for Key Personnel for NIH Grants
  • word Template Consortium (Subaward) Letter for NIH Grants
  • pdf DSP Intellectual Property Checklist generally used with non-federal awards
  • word Clinical Trial Agreement Checklist
  • word Export Controls Checklist
  • word Sample Request Letter for a Subaward Proposal

Award Administration Forms

  • pdf Cost Accounting Standards (CAS) Exemption Form
    • word Admin/Clerical Template Justification Form
    • word Other Cost Items Template Justification Form
  • pdf Internal UF Prior Approval Request Form
  • link Request a No Cost Extension
  • link Request Pre-Award Costs on Federal Grants
  • link Request a Temporary Release of Funds
  • link Research Expense Advance Guidelines
  • pdf Request a Research Expense Advance ( 1 of 2)
  • pdf Power of Attorney for Research Expense Advance (2 of 2)
  • link Sponsored Research Bid Exemption Guidelines
  • link Contracts and Grants Accounting Forms

Transfer of PI

  • pdf Compliance Form for an Investigator transferring to UF

Template Research Agreements

These template Research Agreements are most commonly used with our non-federal (industry) sponsors.

  • word Standard Research Agreement
  • word Standard Research Agreement Amendment
  • word Florida High Tech Corridor (FHTCC) Standard Research Agreement
  • word Simple Fixed Fee Research Service Agreement
  • word Standard Clinical Trial Agreement

Template Subaward Documents

UF Standard Subaward Agreement (version Nov 2010); used by UF when issuing a Subaward under a Federal Grant

Face Page, Attachment 1, Attachment 3A, Attachment 3B

  • pdf Face Page, Attachment 1 (Reps and Certs), 3A (Contact info for Recipient)
  • pdf Attachment 3B – Contact info for Subrecipient
  • pdf Attachment 3B Page 2 – Contact info for Subrecipient

Attachment 2 – Agency Specific Requirements

Attachment 2 – Continuation – State of Florida Specific Requirements

  • word State of Florida Specific Requirements

Attachment 3 – Contact Information (available here for convenience, otherwise part of the Face Page)

  • pdf Attachment 3A – Contact info for UF
  • pdf Attachment 3B – Contact info for Subrecipient
  • pdf Attachment 3B Page 2 – Contact info for Subrecipient

Attachment 4 – Reporting Requirements

  • word Reporting Requirements

Subaward Amendment; used by UF when modifying the Subaward Agreement (i.e. adding funds, adding time)

  • word Subaward Amendment

Foreign Subaward Agreement; used by UF when issuing a Subaward under a Federal Grant to an International Subrecipient

  • word Foreign Subaward Agreement

Template Subcontract Documents

UF Standard Subcontract; used by UF when subcontracting with 1) non-federal funds and 2) under a federal contract, not a grant.

  • word UF Standard Subcontract

SBIR or STTR Subcontract; used by small business who will be subcontracting to UF under their prime federal SBIR or STTR award

  • word SBIR Template Subcontract
  • word STTR Template Subcontract
  • word STTR Allocation of Intellectual Property Rights Agreement

Other UF Forms

  • word Template Non-Disclosure Agreement
  • word Template Teaming Agreement
  • link Material Transfer Agreements are handle by the Office of Technology Transfer
  • link Outside Activity and Related Financial Conflict of Interest Forms
  • excel Chemical Inventory Form

IACUC

  • pdf Approval Pending Form
  • pdf Verification of Investigator Name Form

IRB

  • pdf Approval Pending Form
  • pdf Verification of Title Form
  • pdf Verification of Investigator Name Form

Fund 214 Check Deposit Log

  • Excel Fund 214 Check Deposit Log