Some sponsors require that final reports be signed by an Authorizing Official of the University. In these cases, the report should be sent to your appropriate DSP representative in Grinter Hall or Research Affairs at Jacksonville to obtain signature and submission to the sponsor, if requested.
The Project’s Principal Investigator is responsible for timely submission of the final technical reports. Specific sponsor requirements for the technical reports are usually defined in the award package. When the report is completed, the PI may submit it directly to the sponsoring agency whether its an electronic submission or paper. On occasion and only if requested a copy of the technical report may need to be sent to DSR to satisfy a delinquent notification.
The final fiscal report is generally due within 60-90 days after the expiration date of the award. The fiscal reports are prepared by the respective accounting office on campus — C&G Main. After the PI or designated staff are given the opportunity to review to make sure all expenditures are accurately recorded the accounting office will submit to the sponsor with a copy sent to the PI or designated department fiscal staff.
Carryover of Unobligated Funds: Where carryover of unobligated funds are being reported that will require sponsor approval. The PI should contact DSR to help coordinate the request for carryover.
For fiscal reports that require a certification of charges, the accounting office will provide the statement similar to the following; “I certify, to the best of my knowledge, that all expenditures reported are for appropriate purposes and in accordance with the agreements set forth in the application and award documents,” and endorse it with the signature of the accounting officer in charge.
Many sponsors require reports about inventions made during the conduct of research to insure disclosure. Where invention reports are required DSR will collect the information needed, coordinate with the PI and the University’s Office of Technology Licensing (OTL) and submit the report to the sponsor.
Most grants and contracts do not require a final property reports. Where property reports are required the University’s Asset Management Office will collect the information needed and submits these reports.
It is important that reports are submitted on time as some agencies will not release new funds to a PI, or even to the University, until all final reports have been submitted.