All proposals submitted on behalf of University of Florida faculty and staff must comply with University, State, Federal and sponsor requirements. The PI, department administration support staff and the Division of Sponsored Programs are a team to ensure the most competitive and compliant proposals are submitted.
Whether you are new to writing proposals or a seasoned principal investigator, the resources below will assist you with:
UF requires approvals for proposals, supplemental funding, progress reports with detailed budgets or other sponsored projects in UFIRST. UFIRST will electronically route the proposal and collect the required approvals.
UFIRST approval workflow requirements will depend on the Department and/or College. The typical workflow of a proposal in UFIRST is a follows:
Approvals are to be collected prior to submitting the proposal to a sponsor. In those cases where the approvals were not collected prior to submission, they will be required prior to accepting an award. Approvals are collected using UFIRST.
For additional Web Simulations and Instruction Guides for UFIRST Approvers and Certifiers please visit the UFIRST Grant Tool Kits.
In coordination with and support of the PI:
Proposal Deadline Policy
Submit-ready proposals must be submitted to the Division of Sponsored Programs (DSP) by 9 a.m. the business day prior to the sponsor’s published submission deadline to be considered on-time by DSP. Absent of extenuating circumstances, any proposal submitted after the internal deadline will not be submitted by the university to the sponsor. This policy applies to any sponsored program whose solicitation is published by the sponsor at least 30 calendar days prior to the sponsor’s due date.
These two days provide DSP with time to identify and resolve any issues with the proposal that are inconsistent with university policy or sponsor submission requirements. This is important as such issues may result in the inability for the university to carry out the work within the budget submitted or in the proposal being rejected by the sponsor without review. If issues are identified during DSP’s review, the Principal Investigator and relevant unit administrator will be contacted to address issues and facilitate submission to sponsor.
View the Official Proposal Deadline Policy for more information.
Have questions? Visit the Proposal Deadline Frequently Asked Questions page.
The following documents are required at time of proposal review:
PHS COI is required with each grant application where UF will be the recipient or a sub-recipient of funding from a US Public Health Service Organization (HHS, PHS, NIH, HRSA, FDA, SAMHSA, AHRQ, CDC, CMS). DSP-05 PHS is also required with non-federal sponsors that adopt the PHS FCOI policy, for example, American Heart, FDOH/Bankhead Coley, Alliance for Lupus Research (ALR), American Cancer Society (ACS), American Heart Association (AHA), Arthritis Foundation (AF), Juvenile Diabetes Research Foundation (JDRF), Lupus Foundation of America (LFA), and Susan G. Komen, and the Cure American Lung Association.
NSF COI is required with each grant application where UF will be the recipient or a sub-recipient of funding from the National Science Foundation (NSF).
USAMRMC or CDMRP is required with each grant application where UF will be the recipient or a sub-recipient of funding from the United States Army Medical Research and Materiel Command (USAMRMC) or from the Congressionally Directed Medical Research Program (CDMRP).
If you have any questions on the conflict of interest policy, please visit the Conflict of Interest and Outside Activities webpage.