Agreement Negotiation & Signature


Signature Authority

Division of Sponsored Programs is the only UF office authorized to accept research grants, contracts, and other related agreements on behalf of the University of Florida. Documents requiring official signatures must be reviewed and signed by an authorized representative located in DSP.  DO NOT SIGN any documents, or communicate any financial or institutional commitments unless it has been reviewed and approved by DSP.

Agreement Negotiation

DSP has the primary role in negotiating sponsored project and research related agreement terms and conditions.

DSP Negotiation Teams

Sponsored Program Team

The Sponsored Program Teams are responsible for negotiating the following agreements:

  • All Federal agreements except Federal Contracts
  • Domestic non-profits, foundations, and commodity board agreements
  • State agreements
  • IPPD agreements
  • IFAS SPA agreements
  • Modifications to the above agreements that change the scope of work, add new funding, or materially change terms or conditions

Contracts Team

The Contracts Team is responsible for negotiating the following agreements:

  • Federal contracts, including SBIR and STTR funding
  • Industry agreements
  • Foreign agreements
  • Florida High Tech and UFLIPS contracts
  • Data Use Agreements
  • Request for Proposal (RFP) reviews that require comment or statement of negotiations at the time of proposal submission
  • Modifications to the above agreements that change the scope of work, add new funding, or materially change terms or conditions

Awards Team

The UFIRST Award Team is responsible for negotiating changes to agreements limited solely to:

  • Dates
  • Dollars including budget reallocations or new funds
  • Administrative Contracts and Notifications
  • Personnel

Depending on the complexity of the modification the Award Team may engage other DSP Teams as necessary.

Other UF Offices Responsible for Contract Negotiations

Not Sure What Office to Send an Agreement?

For guidance on where to send a contract or agreement for review and signature, please contact DSP.

Getting an Agreement Negotiated and Signed

All proposed contracts, agreements and awards, and their modifications, must be routed through UFIRST before DSP can officially begin the negotiation process.

If you receive an agreement directly from a sponsor, please deliver to DSP using UFIRST as follows:

New Money Agreements (Grants and Contracts)

  • If a UFIRST proposal is on file, enter the agreement into the UFIRST agreement module and relate it to the UFIRST proposal.
  • If an agreement contains funding or otherwise obligates UF to complete work, and there is no UFIRST proposal on file, you must create a UFIRST proposal and route for approval. After the proposal is approved, create a UFIRST agreement and relate it to the UFIRST proposal. This includes IPAs.

New No-Money Agreements (MOU, Teaming Agreements, CDA, DUA)

  • Create a UFIRST agreement and submit to DSP for review

DSP will request department chair approval using the UFIRST “Ad Hoc Approval” functionality where it is evident that resources will be needed or used to accomplish the agreements activities.

Modifications to Existing Agreements

  • Adding New Funding: For modifications that add funding NOT originally proposed, create a UFIRST proposal for the new funding and create a UFIRST award modification
  • Adding Funding Originally Proposed: For modifications that add funding originally proposed, create a UFIRST award modification
  • Modifying No-money Agreements: For modifications to no money agreements, create a UFIRST agreement and relate it to the original UFIRST Agreement
  • Other Award Modifications: For any other award modification, please create a UFIRST award modification

Questions?

Please contact DSP if you have any questions.