Required Documents


The following documents are required at time of proposal review and your proposal must be submit-ready:

  • UFIRST record routed with appropriate approvals, certifications and SFI activities completed.
  • Complete proposal/application package including the scope of work, final budget and budget justification, and sponsor required forms. If the PI is submitting, the complete submission package MUST be loaded into UFIRST for DSP’s review and approval, prior to submission to the Sponsor.
  • Proposal submission instructions.
  • Sponsor’s proposal guidelines or program solicitation number.
  • If applicable:
    • Complete subaward package
    • Documentation of sponsor’s published indirect cost policy

What does submit-ready proposal mean?

A submit-ready proposal is a submission to DSP that is ready for immediate review and submission to the sponsor, with all approvals and permissions provided.

  1. For sponsors that require Significant Financial Interests (SFI) disclosure prior to submission (see: SFI information at https://research.ufl.edu/compliance/research-conflict-of-interest.html) the SFI activity must be completed in UFIRST; and
  2. UFIRST routing has been completed and landed in a state of Core Office Review including all    cost share and department and chair approvals; and
  3. The proposal is complete and ready for submission to the sponsor indicated by:
    1. If submitted through the sponsor’s electronic portal: The PI has given DSP access to submit   the proposal in the sponsor system (e.g., Fastlane SRO submit, proposalCentral, ASSIST, NSPIRES locked & linked, etc.) and the proposal includes all required sponsor forms, components, sections, and attachments, per sponsor program announcement and policy.
    2. If submitted by email or another method outside of an electronic portal: Attached in UFIRST is the complete proposal in final format, ready for submission to the sponsor. This includes all required sponsor forms, components, sections, and attachments, per sponsor program announcement and policy.
  4. If UF is the lead institution on a multi-institutional proposal, all partner institution documentation is included in the “required sponsor forms, components, sections, and attachments, per sponsor program announcement and policy.”