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Division of Sponsored Programs > Proposal Preparation & Submission > Grants.gov Submission

Grants.gov Proposal Requirements

Grants.gov is the federal-wide site listing all grant opportunities available from the U.S. federal Government. At UF, we use UFIRST SF424 to create and submit most grant applications into Grants.gov.

In the event that the opportunity you want to apply to is not supported by UFIRST SF424, use of the Grants.gov Workspace is required.

UFIRST Requirements for Grants.gov Submissions

Regardless if the application is submitted via UFIRST SF424 or Grants.gov Workspace, the following is needed in UFIRST:

  • Required UFIRST approvals.
  • Subcontractor or Subaward complete proposal package.
  • Cost Sharing Documentation.
  • Documentation of Sponsor’s published F&A cost policy if not included in the guidelines.
  • Sponsor’s Guidelines. Attach a copy to UFIRST SmartForm or provide the hyperlink to sponsor guidelines.
  • Proposal submission instructions.
  • The complete SF424 package or copy of Grants.gov Workspace application. If submitting in Grants.gov Workspace, make sure to click on the “Complete and Notify AOR” button.

Grants.gov and Workspace

Grants.gov Workspace is a shared online environment where members of a grant team may simultaneously access and edit different forms within an application. 

Grants.gov Workspace allows:

  • Ability to separate individual PDF forms that make up the traditional application package.
  • Multiple team members within an organization to access and edit forms at the same time.
  • Upon completion of individual forms, applicants have the ability to upload completed forms to the Workspace so other team members may view and edit the forms.
  • Applicants may also choose to complete forms in a web browser, rather than downloading and filling out individual PDF forms.

Attention: A workspace can be created only if all of the funding opportunity’s forms are compatible with Workspace. If there are any incompatible forms, the “Create a Workspace” option will not be available.

How to Register and Submit in Grants.gov Workspace

Register in Grants.gov

Register with Grants.gov and Add an Organization Applicant Profile to your account. 

After the registration form is completed and submitted in Grants.gov, DSP will receive an email for approval. Once approved by DSP, the registered user will receive an email confirmation.

Once the Workspace is created, additional users can be added to the application to edit data by using the Add Participants function. Users not already registered in Grants.gov will need to register before they can be added.

Grants.gov Workspace Resources

If you have any questions on Grants.gov submissions, please contact DSP at ufproposals@ufl.edu. 

Last updated 7/29/24