All proposals submitted on behalf of University of Florida faculty and staff must comply with University, State, Federal and sponsor requirements. The PI, department administration support staff and the Division of Sponsored Programs are a team to ensure the most competitive and compliant proposals are submitted.
Whether you are new to writing proposals or a seasoned principal investigator, the resources below will assist you with:
UF requires approvals for proposals, supplemental funding, progress reports with detailed budgets or other sponsored projects in UFIRST. UFIRST will electronically route the proposal and collect the required approvals.
UFIRST approval workflow requirements will depend on the Department and/or College. The typical workflow of a proposal in UFIRST is a follows:
Approvals are to be collected prior to submitting the proposal to a sponsor. In those cases where the approvals were not collected prior to submission, they will be required prior to accepting an award. Approvals are collected using UFIRST.
For additional Web Simulations and Instruction Guides for UFIRST Approvers and Certifiers please visit the UFIRST Grant Tool Kits.
In coordination with and support of the PI:
The Office of Research strongly recommends that proposals be submitted to DSP using UFIRST at least two business days prior to the Sponsor’s published deadline. Submitting late or at the last minute increases the risk of not identifying non-compliant sections or encountering technical bottlenecks prior to the deadline. These two days provide DSP with time to secure internal approvals and to identify any issues with the proposal that are inconsistent with University policy and the sponsor’s submission requirements. This is important as these inconsistencies may result in the proposal being rejected by the sponsor without review.
If DSP receives a proposal at deadline and is unable to provide the customary review, the proposal will be submitted to the sponsor but designated internally as having been submitted under DSP’s “NO REVIEW” process. Should any part of the proposal be later found inconsistent with University, state, or federal requirements, DSP may:
If proposal is funded before changes could be made, the award may not be accepted unless the award meets UF’s standards and DSP has department chair and dean approval.
If you are running late, please contact DSP at firstname.lastname@example.org or call (352) 392-9267.
The following documents are required at time of proposal review:
PHS COI is required with each grant application where UF will be the recipient or a sub-recipient of funding from a US Public Health Service Organization (HHS, PHS, NIH, HRSA, FDA, SAMHSA, AHRQ, CDC, CMS). DSP-05 PHS is also required with non-federal sponsors that adopt the PHS FCOI policy, for example, American Heart, FDOH/Bankhead Coley, Alliance for Lupus Research (ALR), American Cancer Society (ACS), American Heart Association (AHA), Arthritis Foundation (AF), Juvenile Diabetes Research Foundation (JDRF), Lupus Foundation of America (LFA), and Susan G. Komen, and the Cure American Lung Association.
NSF COI is required with each grant application where UF will be the recipient or a sub-recipient of funding from the National Science Foundation (NSF).
USAMRMC or CDMRP is required with each grant application where UF will be the recipient or a sub-recipient of funding from the United States Army Medical Research and Materiel Command (USAMRMA) or from the Congressionally Directed Medical Research Program (CDMRP).
If you have any questions on the conflict of interest policy, please visit the Conflict of Interest and Outside Activities webpage.